Administrator / Site Assistant (Remote with Optional Site Visits)

Location

Based in Reading, Berkshire
Remote-first role, with optional on-site visits
We operate primarily across Oxfordshire, with projects also in Buckinghamshire, Berkshire, and Gloucestershire

Salary

£25,000–£30,000 per annum (DOE)

Overview

We’re a small, creative landscape design / planting-focused business based in Reading, working mainly across Oxfordshire and the surrounding counties. We’re looking for a highly organised, proactive Administrator to support day-to-day operations, marketing, and project coordination.

This role would suit a bright, motivated post-graduate or early-career individual with an interest in plants, landscape design, making, and creative businesses. The role is primarily home-based, with the option to visit sites or attend meetings if you’d like.

Key Responsibilities

Administration & Coordination

• Taking and responding to client calls and enquiries

• Managing schedules, appointments, and diaries

• Assisting with project tracking, timelines, and progress updates

• Maintaining site diaries and helping keep tabs on ongoing projects

• General admin support to keep projects and workflows running smoothly

Marketing & Communications

• Assisting with social media (primarily Instagram)

• Helping draft and schedule blog posts, captions, and basic marketing content

• Supporting brand voice and visual consistency across platforms

• Light research or content planning around planting, landscape, or creative topics

Project Support

• Helping organise information, drawings, photos, and notes

• Liaising with contractors, suppliers, or collaborators when needed

• Optional site visits to observe progress and assist with documentation

About You

• Highly organised, reliable, and good at juggling multiple tasks

• Confident communicator (written and verbal)

• Comfortable taking initiative and working independently

• Interested in plants, landscape design, creative work, or making things

• Familiar with Instagram and basic content creation

• Tech-comfortable (email, calendars, shared docs, etc.)

• A positive, can-do attitude — happy to learn and grow with the role

Desirable (but not essential)

• Background in a creative, design, horticulture, or environmental field

• Experience with blogging, social media, or small business marketing

• Driving licence (useful for optional site visits)

What We Offer

• Flexible, remote-first working

• Varied, interesting work across admin, marketing, and creative projects

• Opportunity to gain experience in a growing landscape/design business

• Supportive, informal working environment

• Salary of £25,000–£30,000 per annum depending on experience